1. Purpose

At Transworld International, we recognize our ethical, legal, and professional responsibility to protect the privacy of our organization, clients, employees, and business partners. This policy outlines our commitment to safeguarding sensitive information and ensuring compliance with data protection laws.

2. Scope

This policy applies to:

• All employees of Transworld International, regardless of designation.
• Business partners, agents, contractors, consultants, and suppliers who handle or have access to confidential information.

3. Policy Statement

• Employees must not disclose, share, or misuse any confidential or sensitive information obtained during their employment.
• Confidential data includes, but is not limited to, client details, business strategies, internal communications, software, passwords, and financial records.
• The policy is a mandatory part of employee induction training and will be displayed alongside other corporate policies for reference.
• Violation of this policy may result in termination of employment, legal action, and cancellation of contracts with external partners.

4. Privacy Violations

Privacy breaches include:

• Unauthorized access to another person’s computer, desktop, laptop, tablet, or mobile device.
• Sharing sensitive business information with unauthorized persons or organizations.
• Copying or distributing copyrighted software without prior permission from the manufacturer.
• Sharing passwords to access the company’s database or network.
• Disclosing customer information (e.g., names, contact details, personal data) without proper authorization.

5. Customer Data Protection

• Customer information will only be shared with prior consent and for the stated purpose.
• If required by legal authorities, customer data will be shared only after notifying the client at least one week in advance, unless the law mandates immediate disclosure.
• Employees handling client data must ensure proper documentation and obtain acknowledgment from the customer when returning original documents.

6. Document Retention & Destruction

• Transworld International is legally required to retain business documents for a specified period as per regulatory requirements.
• Before destroying any documents at the end of their lifecycle, employees must seek approval from business/finance heads.

7. Monitoring & Compliance

• Transworld reserves the right to monitor internal communications, including emails, internet usage, and phone calls, to ensure compliance.
• Any violation may result in disciplinary action, termination, or legal consequences.

8. Reporting Violations

• Employees, clients, and partners can report privacy violations to:
  📧 Email: hrd@transworldintl.com
  Phone: +91 8880778899
• Reports may be made anonymously, and necessary action will be taken based on the severity of the violation.

9. Enforcement & Review

• The management reserves the right to revise this policy as needed.
• Department heads and HR are responsible for ensuring compliance with this policy.